Toolbox talks (for safety) are short talks and safety discussions which take place on site before work commences. The idea behind these briefings is to get people more cognisant of the safety issues at their work location. An effective toolbox talk is succinct, engaging, and informal. It also promotes knowledge sharing among workers and a strong awareness of health and safety at the workplace.

Paperwork can make things messy, fast. From poor handwriting to grit and paper stains, tracking loose documents (and decoding them) isn't the easiest.The good news- there are solutions out there to help you better manage your toolbox talks better. Some of this digital solutions are expensive and may not be affordable to companies with a small budget.

I will be sharing an alternative, more economical DIY approach to digitising your toolbox using Jotform and Nimbus Web Platform.

Digitise your toolbox talk form and records

Use Jotform to create a custom toolbox talk form with a powerful form builder. You can customise almost anything to suit your needs and requirements with the in-built features like tables, PDF creators, auto responders, signature fields, pictures and document uploads etc.

Access and complete your toolbox talks from any device.

Access your toolbox topics via Nimbus Web Platform. Nimbus Web Platform allow the quick sharing of information or videos with the click of a few buttons. Key in the information and discussion topics as you go, and then have everyone quickly sign off to the embedded jotform in Nimbus Web Platform, so you know who attended, when and what was discussed.

All of your created and completed toolbox talks are automatically stored and organised online, where you can easily find them, edit them or convert them into a professionally formatted PDF document using jotform PDF editor.

Track your toolbox talks and safety practices more accurately over time

Jotform automatically populates your toolbox data so that you can get analytics and information about your toolbox talks. Jotform reports allow you to auto-generate charts to analyse data fast.

Keep all of your toolbox talks organised and compliant, automatically

With jotform tables, create the perfect view of your data with descriptions, attachments, dates, etc.

Record Short toolbox Videos

If you have a big worksite with multiple shifts, it is normally a challenge to ensure information is accurately communicated to all parties. Video is one of the methods to connect and provide important health and safety information to all parties, especially during COVID-19 where but live presentations aren't always on your side.

Using Nimbus Web Platform, a personalised short video can be created and shared in minutes along with your toolbox talk form.

Conclusion

The combination use of Nimbus Web Platform and Jotform has allowed me to create many possibilities for saving time, improving compliance and avoiding human errors. Start automating all your Toolbox workflows. Try Nimbus Note and Jotform Today!